Putting an Oomph Into Your Presentation
If you are one of those people who find making a presentation difficult, this article will help you put an oomph to your presentation.
Getting ready for your presentation
One of the keys is being prepared. Know your objective. If you are unsure, ask the person who requested the presentation. What do you hope to achieve with this presentation? Provide information, sell an idea. How much time do you have for your presentation? Other things to consider – resources and visual aids that are available to you. Do you need to book a room? What other arrangements do you need to make?
Get as much information about your audience. Their knowledge of the topic. What are their objectives? Which languages they are comfortable with? Consider the possibility of breaking the presentation into two sessions if there is a mixture in the knowledge levels. Prepare for any objections your audience may have.
Preparing your presentation
As a rule of thumb, preparation takes up to seven times longer than the delivery. Remember to include factors such as your workloads, interruption from colleagues into your preparation time. Try to make use of the visual aids available.
Brainstorm the topic. Gather all aspects of the subject matter, breaking up the topics into 3 areas:
Need to know
Nice to know
Out of topic
Compile the ‘need to know’ topics in a logical order and prepare a step by step flow to the topics. If you lack sufficient knowledge on the subject matter, carry out your research using resources such as the library, the internet. Don’t be proud, consult your colleagues or experts in your organization.
Structuring your presentation
The common structure of most presentations has:
Questions and Answers
The introduction should covers:
the subject matter
topics you will be covering
why the audience are there
the benefits they will get
how long the presentation will last
when questions can be asked
This is an important time to show enthusiasm and energy for your subject matter. First impression counts in a presentation.
The content, as mentioned earlier, should be logical and laid out in a step by step manner. Break up your presentation into sub-sections. Summarize each sub-section before moving on to the next sub-section. Emphasize during these summaries, the main points to reinforce learning. If you allow the audience to ask questions at the end of each sub-section, mention this at the beginning of the introduction.